Design and Implementation (work package 1) is focused on monitoring the project from start to finish. This includes ensuring effective communication between partners to meet deadlines, organizing meetings and events related to the project, promoting and disseminating information about the program, as well as tracking and highlighting the program's outcomes and achievements.

A Project Monitoring Committee has been set up consisting of the Contact Persons. The monitoring of the project activities are ongoing throughout the project. During the Transnational Project Meeting 1 the partners follow the proposal to finalize the evaluation criteria, subject to review in each TPM. 

The main tool for monitoring the progress of the project is the OREO Gantt Chart. Partners share status updates on assigned tasks during the TPMs. This gives the partnership the chance to share information and identify whether someone needs extra help to meet deadlines. The meetings also allow activity leaders to provide encouragement/reminders that partners are interdependent, and need to complete their tasks on time so that the activity is also completed within the deadlines, in a collaborative and mutually supportive context. Siglo22 set up a scheduler online so everyone receives automated email reminders a few days before major deadlines. Activity Leaders keep open lines of communication, especially with those who need to complete their task as a prerequisite to the task of other partners. The approach is "we are all in this together". If necessary, the coordinator will occasionally check in with each partner to make sure everyone is on track.

Quality Management

The Quality Management Plan is the tool for the monitoring of the quality of project activities and includes:

  • OBJECTIVES: Project Objectives; Quality Matters (QM) Objectives; Compliance with application; European Priorities; Impact
  • PROJECT MANAGEMENT: Management Processes; Communication Reporting; Achievement
  • ACTIVITIES: Partner Meetings; Project Events; Dissemination
  • OUTCOMES: Innovation; Accessibility; Target Groups; Stakeholder review.

Achievements of project activities are monitored to ensure that the project stays on track, is improved on an ongoing basis, and justifies the allocation of funds, including:

  • Pilot testing.
  • The frequency of the measurements of the indicators (indicators that will be measured frequently and indicators that will be measured at major milestones).

The role of the Universities representing the direct target groups have a critical role in these processes.

Feedback

Feedback and data are collected following GDPR

  • Self and team reflection after each project activity through discussion, questionnaires or partner reports;
  • Feedback form for stakeholders with time allocated in the Activity Agenda;
  • Reflective diaries kept by team members;
  • Recording of participant experiences through focus groups discussions, interviews and storytelling;
  • Assessment of new skills or knowledge via pre and post questionnaires or quizzes;
  • Baseline results of project target groups.